Job Description

Personal Assistant

Location: New York, NY

Who We Are

We are a leading global organization operating at the intersection of business and innovation, known for delivering high-impact solutions in a fast-paced, high-performance environment. The firm values discretion, adaptability, and a strong commitment to excellence, operating with a high degree of trust and confidentiality.

Position Overview

The Personal Assistant will provide dedicated support to a senior leader, managing a broad range of personal, administrative, and coordination responsibilities. Working closely with the Executive Assistant, this individual will help ensure seamless day-to-day operations by handling personal matters, coordinating schedules and logistics, overseeing special projects, and serving as a trusted resource for both routine and time-sensitive requests.

The ideal candidate is highly organized, proactive, resourceful, and comfortable operating in a fast-paced environment where priorities can shift quickly. Success in this role requires sound judgment, attention to detail, discretion, and a strong service-oriented mindset.

What to Expect

Personal Support & Coordination

• Manage personal appointments, reservations, and scheduling requests.
• Coordinate personal travel arrangements, itineraries, transportation, and accommodations.
• Handle personal correspondence and administrative matters as directed.
• Assist with special projects, research, and miscellaneous requests.
• Coordinate household vendors, maintenance appointments, and service providers.
• Manage personal errands and time-sensitive tasks.
• Maintain organized records, contacts, documents, and important information.
• Proactively identify and resolve issues before they arise.

Executive & Administrative Support

• Partner closely with the Executive Assistant to ensure alignment on priorities and scheduling.
• Provide backup support for calendar management, travel coordination, meeting scheduling, and logistics as needed.
• Assist with preparation for meetings, events, and business-related engagements.
• Help track expenses, invoices, and administrative documentation.
• Coordinate with internal and external stakeholders on behalf of the Senior Leader when appropriate.
• Support the successful execution of special initiatives and projects.
• Serve as a reliable point of contact during periods of Executive Assistant absence or increased workload.

Relationship Management

• Build and maintain productive relationships with vendors, service providers, and key contacts.
• Exercise the highest level of discretion when handling sensitive and confidential information.
• Represent the office professionally in all interactions.

What Is Required

• 3-7+ years of experience supporting senior executives, high-net-worth individuals, principals, or family office environments.
• Demonstrated experience managing complex schedules, travel, and administrative priorities.
• Exceptional organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities with a sense of urgency.
• High degree of professionalism, discretion, and sound judgment.
• Proficiency with Microsoft Office, Outlook, and calendar management tools.
• Flexibility to support occasional after-hours requests when necessary.

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