Job Description

Responsibilities

• Provide high-touch executive and personal assistance to the principal in a fast-paced, high-net-worth environment.
• Manage complex calendars, scheduling, appointments, invitations, and day-to-day priorities.
• Coordinate personal and family logistics, including medical appointments, children’s schedules, travel, and other personal commitments.
• Prepare and organize daily schedules, email summaries, invitation lists, and printed materials.
• Coordinate domestic and business travel arrangements and accompany the principal on travel as needed.
• Assist with special projects, events, and other personal or business initiatives as assigned.
• Anticipate needs, manage changing priorities, and ensure details are handled accurately and efficiently.
• Work closely with the existing support team to ensure seamless communication and coordination.
• Maintain a high degree of discretion and confidentiality when handling sensitive personal and business information.
• Remain flexible and available for occasional needs outside of standard business hours.

Qualifications

• 3–5+ years of experience as a Personal Assistant, Executive Assistant, or similar support role, ideally supporting a high-net-worth individual or private family.
• Bachelor’s degree preferred.
• Experience managing complex calendars, travel, logistics, and personal appointments.
• Highly organized, polished, professional, and detail-oriented.
• Strong judgment and ability to handle confidential and sensitive matters with discretion.
• Adaptable and comfortable working in a fast-moving environment where responsibilities may change frequently.
• Proactive and resourceful while also comfortable taking direction and adapting to the principal’s preferences.
• Excellent communication skills, professionalism, and interpersonal etiquette.
• Willingness to travel occasionally and provide flexibility outside of traditional business hours when needed.
• Experience with Concur is a plus but not required.

Position: Executive/Personal Assistant

Location: Miami Springs, FL | Onsite

Schedule: Approximately 9:00 AM–6:00 PM, with flexibility outside normal business hours

Type: Contract-to-Hire

Compensation: $50–$64/hour during the contract period; potential conversion up to $135K annually, plus discretionary bonus and merit-based increases

Benefits upon conversion: Comprehensive benefits package, including health insurance

Start: ASAP

Job Tags

Similar Jobs